Mobile forms app that works offline

Web form or mobile forms app: which one you need

A web form (Google Forms, Microsoft Forms, a form on your site) is a page in the browser. It is the right tool when people fill it in once, at a desk, with good internet: a customer survey, an event sign-up, a feedback form.

A mobile forms app is installed on the phones of your own team and used every day. You need one when any of these is true:

• The work happens away from Wi-Fi: on sites, in basements, on farms, on the road.
• The form needs the phone itself: a camera for photos, a finger for a signature, a scanner for QR codes.
• The same people fill it in many times a day and need it one tap away, not in a bookmark.
• The office needs the results as data, in one table, not as emails or photos in a chat.

Many teams use both: the app for the crew, and a share link for customers or people in the office who only fill something in now and then. BoB Tools gives you both from the same form.

What to look for in a mobile forms app

1. Offline entry. The form opens and saves with zero bars, and entries go out on their own when the phone reconnects. Ask the vendor what happens to a half-filled form when the app is closed.
2. Field types that match the job. Text and numbers are not enough. Look for dates, choice chips, photos, signatures and QR scans.
3. Android and iPhone. Most crews bring their own phones, and you rarely get to choose which.
4. One table for the office. Every entry becomes a row you can filter, group and export, not a PDF in someone's inbox.
5. Building forms without a developer. Changing a question should take a minute, and the new version should reach the phones by itself.
6. Price per person. Many tools charge $30–50 per user a month. For a crew of ten that is the biggest number on the bill, so check it before the features.

Mobile forms apps compared

Prices as listed by the vendors in October 2026. Full comparisons: BoB Tools vs Jotform, BoB Tools vs Fulcrum, BoB Tools vs Google Forms.

Set up a mobile form step by step

About 10 minutes from zero to a team filling in the form on their phones.

1. Get the form. Fastest: press Duplicate this form to my account above and sign in with Google, Apple or email. The form, its table and its share link are copied into your account. Or open web.bob.tools and describe the form to the AI assistant, for example: Delivery check: driver, order number, items delivered, a photo of the parcel at the door, notes and the customer's signature.
2. Adjust the fields. In the web app, rename, reorder or add fields: text, numbers, dates, choice chips, photos, signatures, QR scan. Mark the ones that must be filled in as required.
3. Install the app. BoB Tools is on Google Play and the App Store. Each person signs in once while online, and the forms download to the phone.
4. Add your team. Create a company in the app and invite people by email or with an invite link. Everyone in the company sees the same forms and the same table.
5. Test it without signal. Turn on flight mode, fill in two entries with a photo, then turn the connection back on. Both appear in the table in the web app within seconds.
6. Set up the office side. Filter the table (for example, today's entries by one driver), save it as a view, build a dashboard or export to Excel. For people without the app, create a share link: it opens in any browser while online.

Let your AI assistant set it up for you

BoB Tools has a connector for Claude, ChatGPT and other AI assistants that support MCP. Add https://api.bob.tools/mcp as a connector (details on the connector page), sign in, and give the assistant a brief like this:

Create a BoB Tools form called "Delivery check" for my drivers:
driver, order number, items delivered, a photo of the parcel at the door,
notes and the customer's signature. Make order number required.
Then create a view that shows today's deliveries grouped by driver,
and a share link the office can use without the app.

The assistant creates the table, the fields, the view and the link in your account and replies with the URLs. Later you can ask it about the data, for example “how many deliveries did each driver do this week?”.

Moving from paper or a web form

You do not need to rebuild anything field by field. Paste the questions from your paper form or Google Form into the BoB Tools AI assistant and ask for the same form as a mobile form. Add a photo or a signature where paper used to need one. Keep the old form running for a week while the team tries the app, then switch.